Make Your Site the Centerpiece

One of the most unusual aspects of a company having a web site is that the site can be a great marketing tool for the business but that site needs its own marketing plan (which should dovetail with a bigger company marketing campaign).

If you set your web site as the centerpiece of your marketing, there are a few simple steps you should take to make sure you get the most from it:

Print it on EVERYTHING. Every piece of printed material that your company generates should have your web address (URL) on it. This includes:
- Brochures
- Business Cards
- Letterhead

and even:

Invoices

Proposals

Contracts

Let people hear it. If a caller is sent to voicemail, make sure they know they can also contact you on the web at www.yourdomain.com. If your phone system lets you control what people hear while on hold, make sure your message comes out there and that it mentions your web site.
Another easy to take step that is too often overlooked is your email signature. Every email program lets you have an automatic email signature. Make sure you include your web site address in the signature.

These are just three easy steps you can use to help you market your web site.

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Google Knows Everything

It was bound to happen. Google officially knows everything. They have indexed more than ONE TRILLION web pages. They announced this stunning bit of information last Friday on their official blog. If they’ve indexed that much, they must know everything, right?

Much is made of Google and the information they bring to your fingertips with just a touch of a key or click of a mouse. But just like a teenager or earlier 20’s college graduate, they’ve got a lot of knowledge but not a lot of wisdom. “Knowing” lots of stuff and understanding what to do with it is a different matter. Take, for example, the valid complaints of SEO Expert Aaron Wall. In recent blog posts he has complained that ads on his Gmail account have been trying to entice him to date lonely married women because the content of his emails have been about his happy married life as he is a newlywed. Another complaint he had was about a new Google site that, simply because it is a Google property, trumps others sites in search.

I’ve taken to re-using my favorite Spiderman quote “With great power comes great responsibility.” when dealing with this issue. Google has been a tremendous success. They have built a powerful search engine that has changed the way we communicate and get information. They were definitely in the right place in the right time with the right idea. But as they have grown, they have tended to rely to heavily on their content (their knowledge) and not used wisdom to use this content in a manner that is healthy and consistent with copyright ownership.

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Stay Organized and Stay Productive

We’ve been giving and receiving Outlook training this week and it hit me how important it is to stay focused with productivity tools of which Outlook continues to be one of our most important. In an office environment, using Outlook as the front end to an exchange server gives lots of opportunities for sharing schedules, assigning tasks, sharing calendars, and storing emails in public folders so that others in the company can easily access the same information.

Outlook 2007 is a powerful tool whether in a business environment with Exchange server or as a standalone program. The search component in particular is powerful. I have on my Outlook Favorites the search folders Unread Mail and For Followup. You can also add particular category searches that help you to stay connected and keep moving forward. The To-Do bar on the right side of the screen is a handy tool that you can expand or hide to meet your needs but when expanded shows your upcoming schedule and flagged emails.

Another productivity tool that I use in conjunction with Outlook is Jott. I’ve written about Jott previously but it is a great time saver if you’re out and about a lot. I can call Jott to send myself emails, ask for reminders that will come to my phone and email, or send an email to anyone in my address book. Yes, from my phone. So when I’m driving down the road and remember that I need to confirm an appointment via email, I can call (using my hands free bluetooth device of course) and tell Jott to send an email to Ted, letting him know that I’ll be at the breakfast meeting on Friday and Ted will get the email.

Between Outlook, Exchange and Jott, I manage to stay organized and on top of my schedule and keep my productivity high.

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5 Key Web Site Statistics

There are five key web site statistics that every web site owner should pay close attention to:

How many visitors? People used to get all excited about hits but you could easily have 100 hits from one visitor. The number of visitors though (usually tracked by unique IP addresses) gives you a really good idea of whether you’re getting the kind of traffic you need.
What pages are people looking at? If you don’t know what’s popular on your site, you don’t know how to make it better. If a page other than your home page is more popular, you might have managed to get it ranked well in the search engines – another good thing to know.
What search engines are sending people to your site and how many are they sending? With Google fielding around 75% of ALL searches, you typically get the most visits from Google. If you’re not, you can learn why and determine whether that is a good thing or not.
What terms people are searching for when they get to your site? If you sell computers and find that people are searching for hair spray when they click through to your site, you’ve got a problem. If on the other hand, they are searching for motherboard, that is a good thing.
What other sites are linking to your site? Google (and other search engines) love it when other sites are linking to your site. So the more sites that link to you, the better – at least if they’re the right kind of links.

You need to know these statistics to make informed decisions about your site. Do you know these?

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Taming the Inbox: Managing Volumes of Email

I’ve done it! I’ve taken a huge step towards taming my inbox. For years it has had no fewer than 300 messages in it and when busy-ness hits, it regularly balloons to over 1500 messages.

Until now. What is the secret to taming your email? you may ask. The answer is so simple (once you know the answer it always seems simple): Right now, as I write, I have 13 emails in my inbox. Each of them is something that will be dealt with within the next business day and then filed away.

When there were 300+ emails in there, it was so easy to let it balloon up to 400 or 600 or more. With 0 to 20 in there, its very easy to identify what needs to be done, do it and then file it. The biggest thing that worked for me was opening a Word document so that when I started through the laborious process of whittling down 1100 emails to 5, I could jot a note about something that needed to be done.

So, it worked like this: file, file, file, delete, file, delete, delete, oh, I need to call Frank about this one. Hmm should I quit working on filing which isn’t fun or should I call Frank? This time I mastered the urge to bail and made a note to call Frank in the Word Document. Then back to file, delete, file, file, delete, delete, delete.

It took six to eight hours to do this but I finished over the weekend and this has been one of the most productive weeks I’ve ever had and its only Thursday!

So if you are stuck in email purgatory, set aside the time, ignore every distraction, and file, categorize and make notes until you’re down to 0. Right now I’ve got 9 items in my inbox, the oldest of which dates back to 5:20 PM on Tuesday. Ohh, that feels good

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Google Doesn’t Play Fair

Imagine, if you will, going to the doctor for an exam. After the exam, the doctor tells you the grave news that you must have an operation immediately, the exam results show a problem. But when you ask what the problem is, the good doctor gives you a medical book and says that your problem is definitely one of the problems in there.

That’s pretty much what I feel like right now. Yesterday I was showing a potential client how to find my site in Google when I noticed a new link on the results that says “This site may harm your computer”. Trying to go www.educyber.com brings up an intermediate page warning of hell and damnation if you do visit my site.

I’ve gone to Google and to the site they work with, www.stopbadware.org and I get messages saying “Read the guidelines” but no indication of why they have made it nearly impossible to get to my site. My only recourse is to go through page after page of guidelines to see if there is possibly something I have done to offend.

Don’t get me wrong, I want to stop the bad guys and their nefarious schemes of installing spyware and trojans on computers. But Google’s approach is to say “You’re doing something wrong, stop it immediately.” and then not tell you what the problem is. Married guys have probably experienced the same frustration but this is effecting my bottom line!

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Twitter, Tweet, Twilight

Today, as the twilight settled round me on a cloudy and cool eve, I turned to my new favorite hobby, I tweeted my friends on twitter. When you connect with friends and send a message, you’ve just tweeted. Sure glad they didn’t call it tooting.

Twitter is fun. Take the ability to send text messages to your friends and colleagues and mix it together with newsletter blasts and you begin to grasp the thrill of Twitter. Add to it the skill of writing haiku and you get even closer. Twitter is a hybrid web appication texting application found at www.twitter.com.

I use it to connect with friends and colleagues in ministry. I also use it for business to stay on top of what gurus in the field are all about. For example, I can track Rev. Joe Burnham at www.twiter.com/joeburnham. I can follow Search Engine Optimization guru Aaron Wall at www.twitter.com/aaronwall. Follow all the tips for riding a wave of publicity at www.twitter.com/publicityhound.

Want to learn more? Sign up and follow me at www.twitter.com/edubrian.

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Google Continues to Dominate Search

According to Hitwise, last month Google accounted for nearly 68% of all search in the US. Wow. And if you compare the April numbers to March or to April of last year, you see that they are expanding their dominance. That is the phenomenal part. Typically if a company creates a new niche and dominates it, other companies come in later to cash in on the good times and in the process they steal some of the market share. Google just keeps growing their share of the market.

Can you image what it would be like to “own” your industry or niche like that? Yahoo has less than 21% of the market (which is still pretty hefty) and MSN has fallen to less than 6.5% of the search market. Ask, while holding a smaller share, continues to grow their share. With Google and Ask expanding, MSN and the rest of the search engines are “taking it on the chin”.

Why do you think Google just keeps grabbing more of the market?

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10. How Can I Use Word-Of-Mouth Marketing to Improve My Web Site?

The 10th question in our 10 questions to ask when you’re ready to take your site to the next level is probably THE most important question around today. Word of Mouth marketing. I’m a pretty good customer. When I’m happy with a business, I will go out of my way to tell others about it. During any given month I might tell five to ten others about a business I like.

But we can translate Word Of Mouth Marketing onto the web in all kinds of powerful ways. Welcome to Web 2.0 and in particular the social nature of 2.0. There are lots of ways you can interact with others on the Internet in a meaningful way. When I say meaningful, I mean actual interaction with others, not just logging on, spouting off your sales pitch and logging off.

Here are three sites you can log into, create a profile, and find others of similar interests:

Visit the sites above to connect with others. Make sure you spend FIVE minutes a day logging in and communicating.
Here are three sites that have a slightly different focus that those above but allow you to establish your expertise on a given subject:

Take some time on a daily or weekly basis and share your knowledge with the world. And be bold about putting your name or site address or product out there as you write.

Here are three social bookmarking sites you can use to generate additional buzz about your posts in the links above and about your own site:

At first some of this might seem a bit arcane but if you spend just a “wee bit” of time on this on a regular basis, you’ll be very pleasantly surprised to see how the traffic starts beating a path to your web site.

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9. Does your site need a shopping cart?

For the most part this seems like a simple question. If you sell stuff, you should have a site. If you sell any kind of product it makes sense. This includes video and audio that can be downloaded. We recently finished a suite of sites that includes http://www.mythicyoga.com. From this site you can purchase real books but you can also purchase ebooks or audio downloads.

So anything that can be downloaded can also be sold.

Pictures? Yes, you should have a site.
Maps? Yes.

What if you’re a non-profit? Absolutely. Why wouldn’t you want to make it easy for donors or potential donors to contribute to your cause? In this case the beauty of the Internet is that it makes it easy for people from anywhere to help support you. If you build wells in Aftrica, you want to be able to accept donations from Texas or Tanzania or Tasmania. If you’re saving whales in Alaska, you want donors from Mississippi or Mauritania or the Maldives.

What about if you offer a service instead of stuff? There are still several reasons you should consider taking payment online through a shopping cart on your site. If you offer packages with set prices then it is a no-brainer. Yes you should. Even if you charge by the project or by the hour you can still set up your shopping cart so that you can accept payment. Depending on the cart you use and how you configure it, you can have invoices available online that the customer pays or you can have the customer enter the order total.

Virtually any kind of business, even a non-profit corporation, can benefit from a shopping cart. With the growth in very affordable merchant accounts and gateways, it doesn’t take too many payments or donations before it really begins to make sense to use a cart and accept credit cards.

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Make Your Site the Centerpiece

Google Knows Everything

Stay Organized and Stay Productive

5 Key Web Site Statistics

Taming the Inbox: Managing Volumes of Email

Google Doesn’t Play Fair

Twitter, Tweet, Twilight

Google Continues to Dominate Search

9. Does your site need a shopping cart?

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