EduNotes Blog

The Three Requirements for a Great Site

There are three requirements for a web site to really shine:

  1. Usable. A good web site is usable. This means that a visitor to your site can easily and intuitively do what you want them to do. If they have to really think about what your intention is, you will lose them. Say, for example that you want someone to purchase your gizmo in the online store. If they don’t see gizmos on the front page, they likely get their gizmos elsewhere. If they see the gizmo they want right on the front page but can’t add it to their shopping cart from there, they’ll go looking for a site that makes it easy to buy gizmos. If they have to give up all kinds of personal information just to buy your gizmo, they’ll find a gizmo site that isn’t so invasive. So the key is to make the site usable, whether you’re selling something or whether your goal is to get them to call or email or whatever, it has to be easy for the visitor to do so.
  2. A great site is searchable. In this case it doesn’t mean that you have a search feature on your site. Instead it means that I can go to Google or Yahoo or Live and do a search for gizmos and end up at your site. You would be surprised at the number of web site owners who haven’t carefully thought this one through. If you want to be ranked for “funky gizmos” you need to use the phrase “funky gizmos” on your web site. Attaining and maintaining high ranking in the search engines is an art and science. If you’ve got the time or someone on staff has the time, great. If not, outsource it (yes, that’s a plug for EduCyber).
  3. Lookable. OK, that’s not really a word but it fits with the first and second requirements. What we mean is that your site ought to look nice. And yes, these requirements are listed in order of priority. Often a web site owner will spend the most time on number three and not much if any attention to one and two. Statistics show that if a site is usable and listed in the search engines, it can be very successful even if it doesn’t look pleasant. Myspace has some of the gaudiest looking pages possible but as it fills a need (for people to share and connect), it has been wildly successful. We believe that a good looking site is a requirement however. That’s because your site will be your marketing message. This is what your customers and prospects will see when they encounter your company. You need to present a good public face to them and that is why it is required.
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Small Business and Email Privacy

Most small business owners go to great lengths to protect their client communications from outsiders while also making sure those communications are kept so that they have something to refer back to. What would happen though if your Internet Service Provider (ISP) shared those records?

You’d go crazy, right? Well what would you say if they shared your email with the government, unbeknownst to you? Since your ISP ensures that your email gets to  you, and since you’d be mad at them if it didn’t get to you, did you know they had a copy of my email?

What am I getting at? Well today, June 19, 2007, a federal appeals court affirmed that as business owners we have an expectation of privacy of emails, even emails stored on your ISP’s server. The ruling says that the government has to get a warrant to get those emails. This is definitely a win for small business owners (large businesses typically have all their emails stored on their own servers).

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3 Technologies for Small Businesses

Technologies that every Small Business Should Know About:

1.       Blogs. Having a blog or using other blogs correctly can help you increase targeted traffic to your web site. Writing your own blog can help create the kind of community that every web site owner covets.

2.       Pay Per Click. Just about every business can benefit from a Pay Per Click campaign to get prospective buyers to your web site.  For some businesses this would be a year-round campaign and for others it might just be a seasonal campaign based on enhancing your boom season or mitigating slow times by offering special offers.

3.       XHTML. Most people that html is the language of the web. So is XHTML some racy version of HTML? Not hardly. It is actually a stricter web language that follows XML guidelines. OK, that probably didn’t clear up much so let me try again. HTML is a very forgiving language. You can screw it up pretty bad and a web browser will still show “what you intended”. XHTML is much stricter and requires the programmer to not leave out important pieces like something called closing tags. As all kinds of devices are now becoming web-enabled, having a stricter language like XHTML will ensure that all devices from handhelds to laptops to desktops (and even refrigerators) will be able to correctly read and display the web pages.

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Real Passwords

PC Magazine has posted the list of the 10 most common passwords. Is your password on the list? We hope not. What do you think about having a 6 – 8 character password? Some people really struggle with creating a password of this length, coming up with complex patterns like q2!%vSDv. But can you remember something like that? We continue to advocate creating long but easy to remember passwords.

For example, start with a simple sentence: I like to waterski in the summer. That makes 33 characters – a good length. Now we make a few transformations. We change the l (el)to 1 (one). W e change one of the i’s to an exclamation point (!). And we change one random letter from lower case to upper case. The end result is: I 1ike to watersk! in the sumMer. It’s easy to remember. I’m no mathematician but I believe that is something like 94 possibilities for each of 33 characters which makes an astronomically large number to try to crack.

What do you think? Is this a good password or not?

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Three Tips to Improve Your Ranking

Getting your web site ranked high in the search engines should be the goal of every site owner. And if you have carefully defined the niche that your business and web site serve, then it is that much easier to get that high ranking.

First you need to make sure the key words you want to be ranked for are actually used on your site. Sounds simple, right? Take a minute to consider the words your site should be ranked for and then look at your site. Have you used them?

Next it is a good idea to use those key words in the links on your site. For example, a store that rents tuxedos might have a page that explains how to rent a tux for prom. Rather than saying “Click here for prom tuxedos” link the actual text for prom and tuxedo like this “Need a tuxedo for prom?”

Third you should think about naming or renaming the pages on your site to match your key words. Instead of calling a page home.htm or page3.htm, give it a meaningful name like prom-tuxedo.htm. That will not only help you understand what page it is but it will also help the search engines identify what the page is about and what your site is about.

Using these three tips will help get you started on the road to getting your site ranked well. As always, give us a call if you’d like some help in this. We’re at 303-268-2245. Ask for Brian or Maki

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Local Search Takes Off

Do you ever search for local things – a restaurant or other business – online? A lot of folks are. A whole lotta folks. In fact, you might be missing out on local searches if you haven’t prepared for it.

How big is it? Well, simply by the fact that every major search engine has a special vehicle for local search should tell you something. For Yahoo! you can visit local.yahoo.com. For Google it’s local.google.com and for Microsoft it’s maps.live.com.

It was easy to sign up for Yahoo and Google (register my business so that it would be listed) but even though I have a Microsoft Live account I spent about 20 minutes searching for a way to register my business so it would show up. That search proved fruitless. Both Yahoo and Google allow you to sign up for free. Yahoo offers additional services for additional cost. Google offers additional services at no extra cost. You can add coupons, upload images, and add as many services as you like.

The Google local search wants to make sure that you really are at the address you list so they send a letter with a code that you have to respond to. The process takes a week or two. Yahoo reviews your info in four to five days and then posts your listing.

We recommend getting listed in all three of these local search engines. Local search is only going to continue to grow in importance and popularity. Get in now and continue to monitor your progress. Need help getting listed or benefitting from your listing? Call EduCyber at 720 275-4646

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Are You an Expert?

Everyone is an expert at something. You might be the expert on shoes. You know all about fixing shoes, trends in shoes, how to protect shoes in different climates or seasons, etc. If you’re in the shoe business, then you should be sharing your expertise.

Perhaps you are the ultimate hair care specialist. You know what styles will be popular in the season ahead. You know what the latest hair care products, from shampoos and conditioners to color products are. You should be sharing your expertise.

Perhaps you are the premier storage specialist. You provide onsite and offsite storage. You help families reclaim their garages and help businesses add storage without having to build. You know all kinds of details about how your customers can maximize the use of their storage. You should be sharing your expertise.

Why should you share your expertise? And why am I asking you to share that expertise for free? Because your customers will love you and you’ll get more of them. The easiest way to share your expertise is with a blog. This newsletter can be found on our blog at https://educyber.com/edunotes-blog. I share what I know about technology.

While the newsletter has been around since 1998, we’ve only been blogging for a short time but already we are getting more traffic to our site and more interest in our services. Taking 15 to 30 minutes two to three times a week to put your expertise into writing for your blog can pay off big as a marketing tool.

If you try to write just ad copy, it probably won’t work. What does work is sharing information that helps to inform consumers. Tell your hair care clients how to keep their hair looking its best between visits. Tell your shoe buying clients how to protect their shoes in our four season climate. Tell your storage clients how to figure out how much storage they need. Tell your clients about whatever your expertise is in. And they’ll love you for it.

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Losing at Search

I’ve spoken with several clients and colleagues about Search Engine Optimization lately. I am amazed at the wild misunderstandings at how to go about getting ranked well in the search engines.

One business owner I spoke with was quite excited about the concept of cross-linking (having two different web sites link to each other to help each of them improve their rankings). Done correctly, this is indeed a good way to improve your rank. But then he proceeded to describe what was little more than a link farm. If your site is linked to from a link farm, the search engines will toss you from their rankings completely. I tried to dissuade him from that path but don’t know if I was successful or not.

I spoke with another client who knew that he needed to have text on his web site because the search engines like text. The only problem is that his text was actually a part of a graphic (image file) so the search engines didn’t see any of his text. This meant he was not ranked for any words having to do with his business. When he learned that over 40% of all search is local, he was dismayed to realize the piece of the pie that he was missing.

Search engine optimization is a little bit science and a little bit art. To succeed (to get your site ranked well for key words) takes time. It takes time to understand the latest trends and technologies. It takes time to craft your site so that the content is in align with what the search engines look for. It takes time to build good links from other sites to yours.

So as you prepare your site for the search engines, give us a call to discuss your options.

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Google Office?

The word Office has come to mean a suite of productivity products from Microsoft that includes Word, Excel, Outlook and depending on your needs other programs like Access, OneNote and more. But Google, which has become a verb in its own right, is determined to give the Bill Gates and company a run for their money.

Enter Google’s Docs and Spreadsheets. This cool new “product” from Google lets you keep all of your data online so you can edit, retrieve, use your documents from anywhere. And yes, you can import your Microsoft documents and use or save them in Docs and Spreadsheets. But can you afford it? If you can afford $0, you can. Check it out and let us know what you think.

But there’s more to it than word processing and spreadsheets. What about email? Sign up for a free Google email account and you can manage your email from the same interface. And Google really does email pretty well. The interface provides you with all the bells and whistles of modern email clients from filters, to archiving and what about storage space? I’ve got 2.8 GB of space! That’s a pretty big mailbox.

Just like the old cable TV commercials though, I have to say “But wait! There’s more . . .” You can manage contacts, your calendar or group calendaring and much more. The docs and spreadsheets interface even lets me collaborate with others on a document. We can all login and work on it together.

It does sound pretty cool and I continue to learn more as I go, but . . . I have to confess I still use Microsoft and my testing of Office 2007 so far leaves me impressed with how they continue to improve upon their products.

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Managing your Information

I seem to remember a song with the lyrics “take time to make time”. I invite you to take a little time now to create extra time for yourself. I wrote previously about how SPAM is taking over our inboxes. There are a few concrete steps you can follow to take back your inbox and manage your information flow.

The easiest is configuring your mail server to tag incoming mail that it suspects is spam with an addition to the header. For example, my mail server uses spam assassin and I have configured it to add “SPAM?” to every header that it suspects might be spam. Then I configured my email client (I use Outlook 2003) to move every message with SPAM? in the header to the Junk Email folder. Now instead of having to wade through the junk in my inbox, I can quickly peruse the Junk Email folder to make sure that there’s nothing valid there and then flush them all away.

But there’s more you can do besides just managing junk. You can also set up rules and filters to copy and move messages around. For example, for most of my subscriptions, I have rules that move the incoming message into a specified subfolder instead of living in my inbox. For example, I belong to several Microsoft newsletters. When one of these newsletters arrives, Outlook looks at it and says “Oh, this is from Microsoft” and moves it my Microsoft folder. Then when I am ready to focus my attention on Microsoft newsletters, I can go and look in that folder.

You can set up rules or filters in any email client worth it’s weight. I’ve got about 20 different rules set up so that I can focus my attention on the unfiltered messages in my inbox when that’s the task I’m focusing on and then focus on the filtered messages when that’s what I’m focusing on.

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